Hong Kong Company Registration Procedures

Step 1:
Clients place an order for incorporation with Kaizen and provide the following documents and information to Kaizen by email or fax or post:

(1) Proposed company name, either in English only or Chinese only or both;
(2) One photocopy of passport and residential addresses of all shareholders, if shareholders are not Hong Kong residents; One copy of Hong Kong Identity Card and residential addresses of all shareholders, if shareholders are Hong Kong residents; if shareholder is another corporation, please provide Certificate of Incorporation and registered office;
(3) One photocopy of passport (only the page showing the particulars of the holder) and residential addresses of all directors, if directors are not Hong Kong residents; One copy of Hong Kong Identity Card and residential addresses of all directors, if directors are Hong Kong residents; if director is another corporation, please provide Certificate of Incorporation and registered office;
(4) One copy of Hong Kong Identity Card and residential address of Company Secretary (applicable only when we are not appointed Company Secretary of the proposed company);
(5) Address of Registered Office (applicable only when clients want to provide their own address situated in Hong Kong);
(6) Amount of share capital, percentage of shareholdings if more than one shareholder.
(7) The name, occupation and residential address of the third party who will act as witness to the signature of the shareholder. The only requirement regarding the witness is that she/he must be over the age of 18. If the client could come to our offices to sign the incorporation documents, we can provide the witness.

Step 2:
Kaizen performs a name available search in the Companies Registry and confirm with clients whether the proposed company name(s) is/are available for registration or not.

Clients are advised to provide at least two proposed names in priority of preference in case that the most preferred one is gone and it could be replaced by the second preference.

Step 3:
After confirmation of the availability of the proposed name, Kaizen then prepares the following incorporation documents:

(1) Memorandum and Articles of Association, appointment of first directors and
(2)  Declaration of Compliance
(3) Notice of Appointment of First Secretary and Director (Form D1)
(4) Consent to Act as Director (Form D3)
(5) Notice of Situation of Registered Office
(6) Letter of appointment of first directors
(7) Minutes of First Directors' Meeting

Step 4:
Kaizen then arranges to have the documents listed in Step 3 signed by the directors and shareholders and the witness.

You could either come to our offices to sign the incorporation documents. In the case that clients could not come to our offices, Kaizen could arrange to deliver the incorporation documents to you for your signing.  The incorporation documents must then be returned to Kaizen for filing.

Step 5:
After the incorporation documents are duly signed,  Kaizen then files the following documents with Companies Registry together with the appropriate fees for the application of Certificate of Incorporation:-
(1) Memorandum and Articles of Association of the intended company.
(2) Declaration of Compliance.

Step 6:
After 6 working days, Kaizen collects the Certificate of Incorporation from the Companies Registry.

Step 7:
Then, Kaizen complete some of the the forms as listed in Step 2 (some of the information required for completion are only made available after the Certificate of Incorporation is available) and file them with the Companies Registry:-
(1) Notification of Appointment of First Directors and Secretary
(2) Notice of Consent to Act as Director
(3) Notification of Situation of Registered Address
(4) Any other documents if appropriate

Step 8:
Kaizen now proceeds to place the order for manufacturing of company seal and chop and printing of Articles of Memorandum and Association (the whole set of documents together is known as company kit).

Step 9:
Finally, the incorporator or the Company submits the form for application for Business Registration Certificate to Inland Revenue Department to apply for the Business Registration Certificate with payment of appropriate fee. The Business Registration Certificate is issued is normally issued in one hour after submission of application form and payment of appropriate fee.

Step 10:
Kaizen arrange to deliver to you the Company Kit. The whole registration process is then completed. All the documents evidencing the legal existence of the Company is contained in the Company Kit and those items are what we returned to you after the Company is duly registered.

In particular, the Company Kit includes the following items:

(1) Original copy of Certificate of Incorporation (sample)
(2) Original copy of Business Registration Certificate (sample)
(3) 10 printed copy of Memorandum and Articles of Association (sample)
(4) 20 copies of blank share certificate
(5) One statutory book (members register, directors register and share register)
(6) One company chop and one Common Seal
(7) Duplicate copy of documents filed with Companies Registry in relation to the appointment of directors, secretary, location of registered office and one duly completed share certificate for each of the shareholders.

Hong Kong Company Registration Costs

Our registration fees for registration of a company with a standard share capital of HKD10,000 are USD1,175 which covers all basic formalities for the first year (from date of incorporation to next anniversary date). In particular, our fees cover the following items:
1. Payment of incorporation official filing fee (USD225)
2. Payment of first year business registration fee (USD335)
3. One complete company kit (USD100)
4. Provision of first year Company Secretary (USD200)
5. Provision of first year registered Office (USD125)
6. Incorporation service charge (USD190)

Note: the incorporation fee stated above does not cover courier charge for delivering incorporation and company kit to you.

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Related Topics:

Detailed registration procedures of Hong Kong company (readymade company)
Hong Kong Company Maintenance Guideline Note
Detailed registration Procedures and Costs of a Overseas Company
Hong Kong Company Annual Maintenance Costs

Please contact us or send email to info@by-cpa.com if you require further information or want to place your order.