Required Application Documents for Registration
Representative Office in Beijing
Foreign enterprises apply to establish resident representative
office are required to provide the following documents:
1. Two sets of Application (original)
Application for establishing the representative office in Beijing
should be signed by the chairman of the board or the general manager
of the enterprise, including the brief introduction of the
enterprise, the purpose / reason for establishing the representative
office, the name of the office, business scope, the name of the
chief representative / resident representative, term of residence,
the address of office.
2. Two sets of Business License (copy) issued by the
department concerned in the their country (for the Hong Kong
enterprises, they should offer the certificate of incorporation and
the business registration certificate valid for the year).
3. Two sets of Certificate of Capital Credit (original)
issued by the financial institution which has business relations
with the enterprise, including the amount of the registered capital,
deposit digital number, the date when the account was opened and the
enterprise's credit status.
4. One company constitution (copy)
5. Two sets of Certificate of Authority and the Resume of the
chief representative or the resident representative (original)
The certificate of authority authorizes the chief representative or
the resident representative, the resume shows the education
background and the working experience of the authorized, both of
which should be signed by the chairman of the board or the general
manager of the enterprise. Besides, their passports and their
identity cards (duplicate), eight two-inch bareheaded full faced
photos of the authorized are necessary. (However, seven photos are
needed for Taiwan company)
6. Two sets of contract of rent or purchase office location
(copy).
Two sets of certificate of nominated location for handling official
business which issued by Beijing municipal people's government
Foreign Economic Relations & Trade Commission (copy).
Two sets of certificate of real estate of lessor (copy).
Certificate of residence for office location issued by lessor
(original).
7. Two sets of Authorization letters for the chief representative
and representatives (original) signed by the chairman of the
board of directors or the general manager of the enterprise. 2 sets,
one for Beijing municipal people's government foreign economic
relations & trade commission, the other for Beijing administrative
bureau for industry and commerce.
8. Company brief introduction
9. Provide other application material which is defined as
necessary by the examination and approval authorities.
Note:
A. The application, the certificate of entrustment, the certificate
of authority and the resume of the authorized should be written on
the office letter paper of the enterprise, and affixed with seal and
signed by the chairman of the board or the general manager of the
enterprise.
B. The copy of the business license should be signed by the chief of
the company and also be stamped.
C. The certificate of capital credit issued by the bank should by
affixed with seal and signed by the chief of the bank.
D. As to the chief representative, his or her passport or the
home-return card for compatriot is needed.
E. As to the freight forwarder company, not only should offer the
membership certificate of international federation of freight
forwarders associations, but also might provide the agent agreement
with the class first freight forwarder in Beijing , if it is the
subordination of the Sino Transportation Group, the approval from
the group is indispensable.
The recommended structure of the documents and materials
concerned
(should be written on the letterhead of the enterprise)
Material 1:The application for establishing the
representative office in Beijing
Beijing foreign economic and trade commission:
Beijing industrial and commercial administration:
Dear Sirs:
Our company is a legal company registered in … (country or region)
which mainly specializes in … business and established good economic
relations with Beijing. For further developing business with Beijing
region, hereby our company applies to establish office in Beijing
and entrust … as undertaking company.
1. Name of the office: … Beijing representative office
2. Business scope: … liaison
3. Chief representative:
4. Address of the office:
5. Term of residence: (max. 3 years)
We report to you and look forward to your approval.
Material 5:
Certificate of Authority
For the need of the business, we … hereby appoint Mr. … as our
lawful chief representative for the Beijing representative office
and entrust him with full power of authority would be …
Thanks in advance!
Resume
Name:
Date of birth:
Birthplace:
From … to … (education background)
From … to … (working experience)
Material 7:
Certificate of Entrustment
We …, hereby authorize … to establish our representative office
in Beijing and to undertake the registration procedures.
All the expenses for the registration will be born by us.
Related Topics
Introduction to China Representative Office
Representative Office Registration Procedures
Legal Status of Representative Office
Business Scope of Representative Office
Chief Representative
Taxation of Representative Offices
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